What is a durable medium or how do we guarantee the indisputability of your documents

The digitization of previously paper contracts and documents brings with it a number of advantages – our entire application is based on this basic fact. At the same time, however, it is necessary to take into account the new systematic and security measures, without which the whole endeavor would not be possible. Today we will introduce you to the platform known as a “durable medium”.

A durable medium is a tool that allows data to be stored in such a way that it can be made available in the shortest possible time and can be restored and reproduced at any time.

So how must companies and individuals today access their documents that are (no longer) in paper form?

Problems with the durable medium

Various regulatory provisions of the European Union require the company to provide the client with a certain amount of information in writing – either on paper or on another (durable) medium. By definition, however, EU provisions also allow the use of web applications…

Specifically, the term “durable medium” is officially defined in the glossary of the handbook on the implementation of the requirements of EU legislation. The UK Financial Conduct Authority (FCA), which operates independently of the UK Government and is funded through fees from members of the financial services industry, has also been heavily involved in the current regulation of this environment. The FCA regulates financial service firms and maintains the integrity of financial markets in the United Kingdom.

This body presented a document aimed at smarter communication directly connected with consumer communications – and it stimulated feedback from businesses on what could meet the definition of a durable medium. At the same time, of course, it generated a heated debate over whether companies should use new innovative media to manage their entire contractual documentation. In addition, a fact came to the surface, the presence of which had long hung in the air. The EU rules in question are now obsolete and do not reflect the current online environment.

However, it is essential that companies understand their responsibilities when using non-paper methods of communication… So ​​what do we do?

Media selection

What conditions must be met for a medium to be classified as “durable”?

Information and data can be delivered directly to their recipient, allowing the recipient to store the information in a way that allows its future use, even in the long term.

Allows the reproduction of stored information in an unaltered form.

Can output from a desktop or mobile application be a durable medium?

The format of mobile, tablet, and desktop applications definitely allows direct addressing, data storage management, and reproduction in unaltered form. The output of such an application itself can certainly be regarded as a valid document by law, and the application itself thus actually becomes a durable medium.

Of course, these criteria can also be met through an interactive website. For example; clients can log in to their workspace using a secure platform that gives them access to their documents. Therefore, even a web application can be regarded as a durable medium. The login is unique, the data is stored there (and of course properly encrypted and secured) and their further reproduction is obviously possible.

Of course, we can also consider a PDF document as a durable medium. It is an electronic format that can be clearly addressed, stored, and permits unchanged reproduction.

In conclusion

From this point of view, Signi is thus a completely equivalent medium to classic paper contracts and documents. Honestly though, putting our hands to our hearts, tools that permit the preparation and conclusion of contracts on a single device or the complete overview and ability to update your entire contractual documentation anytime and from anywhere give us quite the edge, don’t you agree?

Líbil se vám článek? Sdílejte ho
s přáteli

Share on linkedin
Sdílet
Share on facebook
Sdílet
Share on twitter
Tweet

Nebo si Signi vyzkoušejte.
3 podpisy máte zdarma

Podpora

Enterprise

Neomezený přístup k naší podpoře a nápovědě, Monitoring práce aplikace, Správa všech operací v online prostředí formou VIP help desku, Jakýkoliv váš požadavek na aplikaci budeme řešit do 4 hodin, Naléhavé případy v aplikaci budeme řešit do 2 hodin, Přednostní podpora v rámci zákaznické péče.

Ceny jsou uvedeny vč. DPH

Podpora

Prémiová

Neomezený přístup k naší podpoře a nápovědě, Monitoring práce aplikace, Správa všech operací v online prostředí formou VIP help desku, Jakýkoliv váš požadavek na aplikaci budeme řešit do 8 hodin, Naléhavé případy v aplikaci budeme řešit do 4 hodin.

Ceny jsou uvedeny vč. DPH

Typické použití

Sektor

Návrh objednávky

obchod

Objednávka

obchod

Dohoda o hmotné odpovědnosti

HR

Rezervační smlouva

reality

Smlouva o pronájmu

reality

Souhlas se zpracováním os. údajů

školství

Více o možnostech použití se dozvíte v naší sekci Řešení v horním menu.

Dokument obsahuje

Jednoduše

Podpis dle nařízení eIDAS

do 10 podpisů

2FA ověření

SMS a e-mail

Uložení dokumentu

po dobu 6 měsíců

Elektronická pečeť

Časové razítko

Počet uživatelů

neomezený

Řešení může obsahovat

Enterprise

Počet workspaces

neomezený

Integrace

CRM, ERP, DMS

Schvalovací workflow

Reporting práce uživatelů

Branding

Dokument obsahuje

Měsíčně

Podpis dle nařízení eIDAS

do 100 podpisů

2FA ověření

SMS a e-mail

Uložení dokumentu

po dobu 6 měsíců

Elektronická pečeť

Časové razítko

Počet uživatelů

neomezený

First 3 credits

free of charge

1 credit

49 Kč
49 Kč/credit

10 credits

450 Kč
45 Kč/credit

20 credits

840 Kč
42 Kč/credit

50 credits

2 000 Kč
40 Kč/credit

100 credits

3 500 Kč
35 Kč/credit

200 credits

6 000 Kč
30 Kč/credit

400 credits

10 000 Kč
25 Kč/credit

Prices incl. VAT